Updating Student Profiles in Bulk

To update student profiles in bulk, you must be assigned one of the following roles in the MAP system:

• Data Administrator
• Proctor

To change the grade associated with the selected student profiles:

1. On the Bulk Edit Student Profiles page, click Edit Grade.
2. Select the grade you want to associate with the listed students.
3. Click Submit.
   The Bulk Edit Student Profiles page refreshes and informs you that the grade was successfully updated.

To change the ethnic group associated with the selected student profiles:

1. On the Bulk Edit Student Profiles page, click Edit Ethnic Group.
2. Select the ethnic group you want to associate with the listed students.
3. Click Submit.
   The Bulk Edit Student Profiles page refreshes and informs you that the ethnic group was successfully updated.

To add or remove programs from the selected student profiles:

1. On the Bulk Edit Student Profiles page, click Add/Remove Programs.
   

• To add a program, select it from the Available Programs list, then click Add.
  The program moves to the Common Programs list.
• To remove a program, select it from the Common Programs list, then click Remove.
  The program moves to the Available Programs list.

2. Click Submit.

   The Bulk Edit Student Profiles page refreshes and informs you that programs were successfully updated.
   

To add a school to the selected student profiles:

1. On the Bulk Edit Student Profiles page, click Add/Remove Schools.

• If no schools are currently associated with the selected students, a school search dialog box displays.
• If one or more schools are already associated in common with the selected students, those schools are listed. To associate an additional common school, click Add School. A school search dialog box displays.

2. In the School Search dialog box, enter at least three consecutive characters in the school name(s) you want to find.
   Tip: Searching for "mid" finds all schools with "middle" in their names. For more details about searching, see Select School.
3. Click Search.
   A list of all matching school names appears.
   
4. Select the school that you want to add.
5. Click Add School.
   The selected school is listed on the Bulk Edit Student Profiles page.
6. Repeat this process for each school you want to add in common for this group of students.
7. Click Submit.
   The Bulk Edit Student Profiles page refreshes and informs you that schools were successfully updated.

To remove a school from the selected student profiles:

1. On the Bulk Edit Student Profiles page, click Add/Remove Schools.
   The schools already associated with the selected students are listed.

   Note: If no schools are currently associated with the selected students, a school search dialog box displays. In this case, there are no schools to remove.

2. Select the school that you want to remove from all of the selected student profiles.
3. Click Remove School.
   The selected school disappears from the list of schools associated with the students.
4. Repeat the selection and removal process for each additional school that you want to remove from this group of students.
5. Click Submit.
   The Bulk Edit Student Profiles page refreshes and informs you that schools were successfully updated.

To add classes to the selected student profiles:

1. On the Bulk Edit Student Profiles page, click Add/Remove Classes.
   Any classes that are already assigned to all selected students are listed as common classes.
2. Click Add Classes.
   Options display to select the school and specify who teaches the classes.
3. Select the school that holds the classes you want to associate with the selected students.

4. In the Instructor text box, begin typing the last name of the teacher.

   As you type, the system supplies suggested names from the list of MAP Instructors in a separate window.

   Note: To further narrow the selections, continue by typing a comma and then the first name.

5. Select the name of the teacher you want.

6. Under Available Classes, select the classes you want to assign to the selected students, then click Add Class.

   The selected classes move to the Classes to Assign list.

   To add additional classes to this group of students, repeat steps 3 - 6.
   

7. Click Add Classes.
   The classes are added to the list of common classes for the selected students.
8. When you have finished adding classes, Click Submit.
   The Bulk Edit Student Profiles page refreshes and informs you that classes were successfully updated.

To remove classes from the selected student profiles:

1. On the Bulk Edit Student Profiles page, click Add/Remove Classes.
   Any classes that are already assigned to all selected students are listed as common classes.
2. Select a class to remove and click Remove Class.
   The class is removed from the list.
3. Remove additional classes as needed.
   
4. Click Submit.
   The Bulk Edit Student Profiles page refreshes and informs you that classes were successfully updated.

To remove the selected student profiles from the selected term:

1. On the Bulk Edit Student Profiles page, click Remove Students from Term.

2. Click OK in the confirmation dialog box.

   The Bulk Edit Student Profiles page refreshes and informs you that students were successfully updated.
   

Note: If you remove a profile that has an associated test event, that association persists. However, the student’s test results will not appear on reports until the student profile is modified to include that term again.