Matching Your District Names

Open MAP and Clever Settings

1. Log in to MAP at start.mapnwea.org.

2. Select the cogwheel icon at the top right of the page to access the District Preferences menu (only available to users with MAP role of System Administrator or District Assessment Coordinator).

3. Select Modify MAP District.

4. In a new browser window, log in to clever.com.

   Ideally, you should arrange your desktop so you can see both windows beside each other.

5. In the side navigation, choose Support Tools > Data Browser.
6. Keep both sites open, and continue with the next steps.

Compare and Adjust Names

1. Starting with school names, compare the MAP Custom Name values in the MAP preferences with the Clever School values shown under the Schools tab.

   

2. For any values that do not match, make changes in the MAP preferences:
   • To edit a name, select the existing name and click Edit Name and State Code from the buttons appearing above the list.
   • To add a name, click Add School.
3. Keep the MAP preferences open for the next steps.

Grades

Ensure that the Clever Grade values match the MAP Custom Name values listed in MAP Preferences by comparing the data in the two systems:

1. The easiest way to view Clever Grade values is by selecting Support Tools > Data Browser (left panel of your dashboard), and then select the Students tab. From there you can:
   1. Scroll through the list to see the grades assigned to students.

   2. Use the Add Filter button to add a Grade filter so you can see a complete list of grades in the third drop-down menu:

      

2. Compare these grades to the MAP Custom Name values found under Modify Preferences > Modify District (left panel). MAP Custom Name values should be modified to match the Clever Grade values (i.e., Grade value of 01 in Clever should also be name 01 in MAP Custom Name values).

Please note the following special considerations for Grade values:

• Existing MAP Custom Name values for Grades cannot be modified if students are rostered to those values. If modifications are required, contact your NWEA representative for additional support.

• MAP has a two-digit limitation on Grades values.

• Neither kindergarten nor pre-kindergarten require renaming because automated table mapping will translate a Clever Grade value of "Kindergarten" to a rostered value of "K" in MAP. Likewise, a Clever Grade value of "Pre-Kindergarten" will translate to a rostered value of "PK" in MAP.

• If multiple MAP Custom Name values exist for one NWEA Standard Name value, then the rostered value in MAP after syncing will be the first MAP Custom Name value in the list for that Grade. For example:

NWEA Standard Name Value	MAP Custom Name Value	Rostered Value in MAP
K	K	K
	KG

Ethnic Groups

NWEA and Clever have automatic table mapping in place for Ethnic Group values that do not require you to edit MAP Custom Name values to match Clever. See the table below:

Clever Race Value	NWEA Standard Name Vlaue
Asian	Asian
Black or African-American	Black or African American
American Indian	American Indian or Alaska Native
Two or more races	Multi-ethnic
Hawaiian or other Pacific Islander	Native Hawaiian or Other Pacific Islander
Caucasian	White
Unknown	Not Specified or Other

We will then roster to the MAP Custom Name value associated to the NWEA Standard Name value that Clever matches based on the table above.

Please note the following special considerations for Ethnic Group values:

• Existing MAP Custom Name values for Ethnic Group Name values cannot be modified if students are rostered to those values. If modifications are required, your assigned NWEA Product Configuration Specialist will be able to assist you; you can also contact NWEA Partner Support for assistance.

• If multiple MAP Custom Name values exist for one NWEA Standard Name value, then the rostered value in MAP after syncing will be the first MAP Custom Name value in the list for that Ethnic Group. For example:

NWEA Standard Name Value	MAP Custom Name Value	Rostered Value in MAP
Not Specified or Other	Not Specified	Not Specified
	Other

• Hispanic or Latino Ethnic Group is rostered in MAP when a value of “Yes” is listed in the Hispanic Ethnicity field in Clever.

  • To view Race and/or Hispanic Ethnicity values in Clever, select Support Tools > Data Browser (left panel of your dashboard), and then select the Students tab. From here use the Add Filter button to add a Race or Hispanic Ethnicity filter to see a complete list of the values in the third drop-down menu: