Choose MAP Roles

Every person who uses the MAP Suite must have one or more roles assigned to control what that person can do and see. You can fill the roles with any combination of people you need. One person can hold multiple roles, and multiple people can hold the same role to serve as backups.

Quick tip: Use the examples below the following diagrams. Also, avoid assigning both school‑level and district‑level roles to an individual. For example, your School Proctors should not have the District Proctor role. Similarly, avoid assigning all roles to individuals.

Printed copy: Roles and Responsibilities

See also the detailed spreadsheet: Role Permissions

Roles for Using Data

Summary of permissions for using data across the roles of Instructor, Administrator, School Assessment Coordinator, and District Assessment Coordinator

Examples for Using Data:

  • Teachers typically use the Instructor role.
  • Principals and school leaders typically use the Administrator role to see results from all students. Or, if they also coordinate test administration, they could use the School Assessment Coordinator role.
  • Interventionists and specialists could also use the Administrator role; but for greater security, they could have the Instructor role and a special “class” of students assigned to them during the roster enrollment.

Roles for Testing

Matrix explaining the testing permissions for each role. School Proctors have access to the Manage Test Sessions screen. On this screen, they can set up and conduct student testing for their assign schools. District Proctors have access to the Manage Students and Manage Test Sessions screens. On the Manage Students screen, they can add or edit students in MAP. On the Manage Test Sessions screen, they can set up and conduct student testing for any school in the district. School Assessment Coordinators have access to the Manage Students and View Reports screens. On the Manage Student screen, they can edit, but not add, students in MAP. On the View Reports screen, they can view operational reports for testing status. They cannot set up or conduct student testing.

Examples for Testing:

  • For teachers and staff who only need to administer testing, use the School Proctor role.

    *Note: School Proctors can only access testing sessions that they or the District Proctor creates.

  • The District Proctor role is for anyone who helps to lead other Proctors. It enables creation of testing sessions that other Proctors can use, as well as creation of student profiles.
  • School leaders who need to monitor testing status typically use the School Assessment Coordinator role. This role is restricted, however, from adding student or user profiles.

Roles for MAP Setup and Maintenance

Matrix explaining the MAP setup and maintenance permissions for each role. System Administrators have access to the Manage Users and Modify Preferences screens. On the the Manage Users screen, they can assign any MAP role for any user, including themselves. They can also add or edit users in MAP and reset passwords. Both these abilities follow the same exceptions as role assignments, as discussed previously on this page. On the Modify Preferences screen, they can modify MAP preferences for the organization and mark the test window complete. District Assessment Coordinators have access to the Manage Users, View Reports, and Modify Preferences screens. On the Manage Users screen, they can modify MAP roles for any other user except the System Administrator. They can also add or edit users in MAP and reset passwords. Both these abilities follow the same exceptions as role assignments, as discussed previously on this page. On the View Reports screen, they can view operational reports. On the Modify Preferences screen, they can modify MAP preferences for the organization and mark the test window complete. Data Administrators have access to the Import Profiles, Manage Users, Manage Students, and View Reports screens. On the Import Profiles screen, they can import student and staff roster files. On the Manage Users screen, they can modify MAP roles for any other user except the System Administrator and District Assessment Coordinator. They can also add or edit users in MAP and reset passwords. Both these abilities follow the same exceptions as role assignments, as discussed previously on this page. On the Manage Students screen, they can add or edit students. This includes the ability to merge students and to exclude or reassign test events. On the View Reports screen, they can view operational reports.

Examples for Setup and Maintenance:

  • Only a few leaders should have the System Administrator role because it enables you to grant access to any part of the platform.
  • Leaders in charge of the assessment typically use the District Assessment Coordinator role.
  • The person who imports your enrollment roster each term needs the Data Administrator role.

Roles for MAP Reading Fluency

If your school uses MAP Reading Fluency™, see Accessing MAP Reading Fluency.

For interventionists and reading coaches: A person with the Instructor role does not have to be a classroom teacher. For example, you can assign the Instructor role to an interventionist, along with a virtual “class” of students, and then that person can view test results for those assigned students.