Determining Which Clever Identifiers to Use

This task is a critical part of your implementation.

NWEA needs specific details about the way data appears in the Clever platform. You will provide this information when you complete the setup form described in your implementation email.

Prerequisite: You should have already connected your SIS with Clever, and have completed a sync with the data.

Checking Student Data

You need to spot-check your students’ data to see which Clever identifiers contain valid information for students.

If applicable: check the MAP site

Complete these steps if you have existing students in the MAP site, so you can compare with Clever data. Otherwise, skip to the next section.

  1. Log in to MAP at start.mapnwea.org.

  2. Choose Rostering from the main menu. Then select Manage Students (requires MAP role of Data Administrator, School Assessment Coordinator, or District Proctor).

  3. Search for existing students.

    You can use the wildcard character (*) in your search. For example, type B* to see students whose names begin with “B.”

    To limit the search results, select a specific grade or school.

  4. In the search results, look for the Student ID column.

    Student search results, including Student ID

  5. Keep the search results open and continue.

Check the Clever site

  1. Log in to clever.com.
  2. In the side navigation, choose Support Tools > Data Browser.

  3. Click the Students tab.

    Data Browser with Students tab selected

  4. If you found students in the MAP site, look for those same students here (you can sort by clicking the column heading).
  5. Click the name of a student, and look for the following pieces of data in the pop-up window (you will need to scroll down):

    • sis_id

    • state_id

    • student_number

  6. Check another 2 or 3 students and notice any trends in their IDs: 
    • Which IDs have values?
    • Do the values differ?

    • Which Clever ID matches the MAP Student ID when you compare the same students in the MAP site?

Determine the Clever identifier for students

You can now choose which student ID in Clever is most valid. The ID should:

  • uniquely identify each individual for years into the future
  • match the MAP Student ID values for existing MAP students

Checking Teacher Data

Repeat the previous steps, except for teachers. Again, check the MAP site if you have existing records; otherwise, you only need to check Clever.

 

MAP Site Clever Site
  • Open Manage Users.
  • In your search, set User Role to Instructor.
  • Look for values under the Instructor/Educator ID column.
  • In the Data Browser, click the Teachers tab.
  • Click the names of 2 or 3 teachers, and look for the following IDs: 
    • sis_id
    • teacher_number

Provide IDs to NWEA

Provide your chosen identifiers for student and teacher using the form that is linked from the implementation email you received from NWEA.

NWEA will use your chosen identifiers for the sync with Clever.