Setting Up Programs for HRS

Syncing HMH Rostering Service (HRS) with your MAP system will enable data to transfer accurately between the two systems and enable you to analyze MAP assessment data associated with students in specific programs.

By default, HRS supports several fields that NWEA will import to MAP as programs: ell_status, frl_status, and iep_status. To sync other programs, you can create custom fields (also known as “extension” fields) in HRS that you can then share to MAP.

These instructions will walk you through the process of setting up your HRS program data to import correctly into MAP.

Find the MAP Custom Names for the programs you will sync

When HRS sends program data to MAP (e.g., if a student is an English Language Learner [ELL]), the MAP system will attempt to import the data using the MAP Custom Names for the programs you’ve defined. Therefore, a good first step is to identify the MAP Custom Names that are already entered the MAP system (if any).

To find the MAP Custom Names for the programs in your district:

  1. Log in to MAP at start.mapnwea.org.

  2. Select Manage Preferences in the header (only available to users with MAP role of System Administrator or District Assessment Coordinator).

  3. Select Modify MAP District.

  4. Scroll down to the Programs section. A list of programs showing the NWEA Standard Name and MAP Custom Name appears.

Note the Custom Names for programs you want to sync using HRS.

  • The MAP Standard Name is not used to match program data from HRS.

  • The MAP Custom Name is the name that shows on MAP Growth reports.

  • The Custom Name must be identical to the MAP Standard Name.

  • Individualized Education Plan (IEP) is not a default value in the MAP System and, therefore, will need to be added if you want this program data to sync. These steps include:

    1. On the start page, select Manage Preferences in the header. Then select Modify MAP District (requires MAP role of System Administrator).

    2. Select the Add Program button, then select “Other” as the Standard Name and paste "Individualized Education Plan (IEP)” into the Custom Name text field.

      3. The Programs section showing a table with NWEA Standard Name and MAP Custom Name values

      NWEA standard program names and corresponding MAP custom names.

    3. Finally, select Submit to save.

    To share your student attributes and characteristics, review HRS instructions to Manage Student Attributes.

    Log in to MAP at start.mapnwea.org.