Profile Reports

There are two operational reports that offer help to find duplicate entries for the same student:

Profiles With Shared IDs	Potential Duplicate Report
CSV format Only compares profile IDs Useful if your district uses the Match on ID policy Less useful if your district re-uses old student IDs, since all recycled IDs will appear as duplicates	PDF format Compares not only IDs but also names, birth dates, and other data; consequently, more potential duplicates appear Useful to avoid errors when using the Import Profiles process in MAP Not available if your district uses the Match on ID policy Can take up to 24 hours to process

Potential Duplicate Profiles

Description	Identifies profiles in the MAP system with similar characteristics that suggest they may be duplicates so you can merge or delete true duplicate profiles.
Requirements and Notes	Data administrators can fix true duplicates at any time in Manage Students. NWEA recommends leaving similar profiles that are not actual duplicate records in the system. If no data are available for the current term, information from a previous term appears. If the student attends multiple schools, the report indicates “multiple schools” rather than identifying a school of record.

Profiles With Shared IDs

Description

This report identifies the following:

Student profiles with the same ID
User profiles with the same ID
Profiles that are missing an ID

Use this report to clean up your roster and ensure every profile has a unique ID. Unique IDs are required if your district uses the Match on ID policy. This policy is an option that NWEA can establish for you so that all of your roster imports compare profiles by ID only, not by name, birth date, and other data.