Choose MAP Roles

Every person who uses the MAP Suite must have one or more roles assigned to control what that person can do and see. You can fill the roles with any combination of people you need. One person can hold multiple roles, and multiple people can hold the same role to serve as backups.

Quick tip: Use the examples below the following diagrams. Also, avoid assigning both school‑level and district‑level roles to an individual. For example, your School Proctors should not have the District Proctor role. Similarly, avoid assigning all roles to individuals.

Printed copy: Roles and Responsibilities (3 pages)

See also the detailed spreadsheet: Role Permissions

Roles for Using Data

Matrix explaining the reports each role has access to. Instructors have access to the View Reports and Manage Custom Groups screens. On the View Reports screen, they can access student and class reports. They can access reports only for thier assigned students and classes. On the Manage Custom Groups screen, they can group students for MAP Skills. Administrators have access to the View Reports screen. On this screen, they can access student and class reports, as well as grade and school/district summary reports. They can access reports only for their assigned schools. School Assessment Coordinators have access to the View Reports and Manage Students screens. On the View Reports screen, they can access student and class reports, as well as grade and school/district summary reports (except the District Summary and Projected Proficiency Summary). They can access reports only for only their assigned schools. On the Manage Students screen, they can edit, but not add, students to MAP. Read the Roles for Testing section on this page for more information. District Assessment Coordinators have access to the View Reports, Manage Users, and Modify Preferences screens. On the View Reports screen, they can access student and class reports, as well as grade and school/district summary reports. They can access reports for any school in the district. They can also export or share test result data.

*Note: School Assessment Coordinators have access to all grade and school/district summary reports except District Summary and Projected Proficiency Summary.

Examples for Using Data:

  • Teachers typically use the Instructor role.
  • Principals and school leaders typically use the Administrator role to see results from all students. Or, if they also coordinate test administration, they could use the School Assessment Coordinator role.
  • Interventionists and specialists could also use the Administrator role; but for greater security, they could have the Instructor role and a special “class” of students assigned to them during the roster enrollment.

Roles for Testing

Matrix explaning the testing permissions for each role. School Proctors have access to the Manage Test Sessions screen. On this screen, they can set up and conduct student testing for their assign schools. District Proctors have access to the Manage Students and Manage Test Sessions screens. On the Manage Students screen, they can add or edit students in MAP. On the Manage Test Sessions screen, they can set up and conduct student testing for any school in the district. School Assessment Coordinators have access to the Manage Students and View Reports screens. On the Manage Student screen, they can edit, but not add, students in MAP. On the View Reports screen, they can view operational reports for testing status. They cannot set up or conduct student testing.

Examples for Testing:

  • For teachers and staff who only need to administer testing, use the School Proctor role.

    *Note: School Proctors can only access testing sessions that they or the District Proctor creates.

  • The District Proctor role is for anyone who helps to lead other Proctors. It enables creation of testing sessions that other Proctors can use, as well as creation of student profiles.
  • School leaders who need to monitor testing status typically use the School Assessment Coordinator role. This role is restricted, however, from adding student or user profiles.

Roles for MAP Setup and Maintenance

Matrix explaining the MAP setup and maintainance permissions for each role. System Administrators have access to the Manage Users and Modify Preferences screens. On the the Manage Users screen, they can assign any MAP role for any user, including themself. They can also add or edit users in MAP and reset passwords. Both these abilities follow the same exceptions as role assignments, as discussed previously on this page. On the Modify Preferences screen, they can modify MAP preferences for the organization and mark the test window complete. District Assessment Coordinators have access to the Manage Users, View Reports, and Modify Preferences screens. On the Manage Users screen, they can modify MAP roles for any other user except the System Administrator. They can also add or edit users in MAP and reset passwords. Both these abilities follow the same exceptions as role assignments, as discussed previously on this page. On the View Reports screen, they can view operational reports. On the Modify Preferences screen, they can modify MAP preferences for the organization and mark the test window complete. Data Administrators have access to the Import Profiles, Manage Users, Manage Students, and View Reports screens. On the Import Profiles screen, they can import student and staff roster files. On the Manage Users screen, they can modify MAP roles for any other user except the System Administrator and District Assessment Coordinator. They can also add or edit users in MAP and reset passwords. Both these abilities follow the same exceptions as role assignments, as discussed previously on this page. On the Manage Students screen, they can add or edit students. This includes the ability to merge students and to exclude or reassign test events. On the View Reports screen, they can view operational reports.

Examples for Setup and Maintenance:

  • Only a few leaders should have the System Administrator role, because it enables you to grant access to any part of the platform.
  • Leaders in charge of the assessment typically use the District Assessment Coordinator role.
  • The person who import your enrollment roster each term needs the Data Administrator role.

Roles for MAP Skills

If your school uses MAP Skills™, there is an additional role (SN Administrator), along with added capabilities to standard roles:

  • SN Administrator

    Gives you summary data (On-Track report), as well as individual student data in assigned schools. You can also use the same features as teachers. For example, you can act on behalf of any teacher to view skill status, assign missions, manage student passwords, and more.

  • Administrator

    Gives access to the On‑Track summary report only.

  • Instructor

    Gives access to MAP Skills for assigned students and class.

  • Interventionist

    Meant for coaches and other educators who help students throughout a school or district.

    • For MAP Growth: The role does not apply.
    • For MAP Skills: The role provides the same access as the Instructor role, but it applies to any student within any school assigned to the Interventionist. Also supports the use of custom groupings.

Roles for MAP Reading Fluency

If your school uses MAP Reading Fluency™, see Accessing MAP Reading Fluency.

For interventionists and reading coaches: A person with the Instructor role does not have to be a classroom teacher. For example, you can assign the Instructor role to an interventionist, along with a virtual “class” of students, and then that person can view test results for those assigned students.