Scheduling Comprehensive Data File Generation

The Comprehensive Data File contains student-centric information for a specific instructional term (fall, winter, spring or summer) in a specific year. The data export file automatically includes the following information:

• Student-to-school associations for the specified term
• All valid assessment results for students in the specified term

You can optionally select to generate the following data:

• Student-to-teacher and class associations for students in the specified term
• Student-to-program associations for the specified term

For more information about each field in this data export file set, see the Comprehensive Data File Reference, available from the Data Export Scheduler page.

Required Role

To use the Data Export Scheduler, you must be assigned the following role in the MAP system:

• Assessment coordinator

Steps

To schedule a Comprehensive Data File generation:

1. On the MAP Reports landing page, click Data Export Scheduler.
2. On the Data Export Scheduler page, select Enable.
3. Choose how often you want the report to run (Frequency).
   
   

4. If you selected a One Time frequency, select the Term to use as the basis for the data file. Otherwise, if you selected a Daily or Weekly frequency, the Term defaults to the current term and cannot be changed.

   IMPORTANT: If you make administrative changes on the same day as the one time export—such as modifying student profiles or changing a test window—then they will not appear in the exported data. Administrative changes do not appear in exports (and reports) until after the nightly process, so an export that occurs before the nightly process will not reflect changes from that day. For this reason, the one-time export is best used for historical data or for exports made early in the day.
5. Select Comprehensive Data File as the Export Type.
6. Under Contents, select any optional information to include in the data file package.
7. Click Save.
   
   The file Status is In Process until it is ready for download.
8. When the file is ready, click Download to open or save the file.
9. Download statuses appear in the table at the bottom of the page. When the file is ready, click Download to open or save the file.

Related Links

Data Export Scheduler

Scheduling CompassLearning® XML Data File Generation

Scheduling Combined Data File Generation