Considerations

To maintain smooth operations of Clever for NWEA, you may need to review the following topics:

• Match on ID

• Table mapping for Grades

• Table mapping for Ethnic Groups

• Adding non-teaching staff

Additionally, you may need to follow instructions outlined in Syncing Programs to MAP Using Clever or Resolving Roster Sync Errors.

Match on ID

Match on ID is required with Clever for NWEA. Under this rule, every student and teacher must have a unique identifier (ID). If there are any duplicate records sharing the same ID, a conflict could result during the sync between the Clever and MAP repositories.

With Match on ID, you must verify that:

• Students and teachers have unique IDs that remain with them indefinitely.

• When a student or teacher leaves the district, their ID must not be reassigned to anyone else.

• If a student or teacher subsequently returns to your district, you must assign them the same ID they had before they left.

For more information, review Match on ID.

Table mapping for Grades

NWEA and Clever have automatic table mapping in place for Grade values that do not require you to edit name values in MAP to match Clever. See Table 1 below.

Table 1. Clever values and corresponding NWEA Standard Name values for Grade

Clever Value	NWEA Standard Name Value
Prekindergarten	PK
Kindergarten	K
1	1
2	2
3	3
4	4
5	5
6	6
7	7
8	8
9	9
10	10
11	11
12	12
Other	OT

We will then roster to the NWEA Custom Name value associated with the NWEA Standard Name value that Clever matches on based on Table 1 above.

Note:

• MAP has a two-digit limitation on Grades.

• If multiple Custom Name values exist for one NWEA Standard Name value in MAP, then Clever will roster to the first Custom Name in the list for that Grade. For example, see Table 2 below.

Table 2. Example of an NWEA Standard Name value with multiple MAP Custom Name values and the resulting rostered value for Grade

NWEA Standard Name Value	MAP Custom Name Value	Rostered Value in MAP
K	K	K
	KG

Table mapping for Ethnic Groups

NWEA and Clever have automatic table mapping in place for Ethnic Group values that do not require you to edit MAP Custom Name values to match Clever. See Table 3 below.

Table 3. Clever values and corresponding Standard Name values for Ethnic Group

Clever Value	NWEA Standard Name Value
Asian	Asian
Black or African-American	Black or African American
American Indian	American Indian or Alaska Native
Two or more races	Multi-ethnic
Hawaiian or other Pacific Islander	Native Hawaiian or Other Pacific Islander
Caucasian	White
Unknown	Not Specified or Other

We will then roster to the MAP Custom Name value associated to the NWEA Standard Name value that Clever matches based on the table above.

Table 4. Example of an NWEA Standard Name value with multiple MAP Custom Name values and the resulting rostered value for Ethnic Group

NWEA Standard Name Value	Custom Name	Rostered Value in MAP
Not Specified or Other	Not Specified	Not Specified
	Other

• Hispanic or Latino Ethnic Group is rostered in MAP when a value of “Yes” is listed in the Hispanic Ethnicity field in Clever.

  • To view Race and/or Hispanic Ethnicity values in Clever, select Support Tools > Data Browser (left panel of your dashboard), and then select the Students tab. From here use the Add Filter button to add a Race or Hispanic Ethnicity filter to see a complete list of the values in the third drop-down menu:

    

    

Adding non-teaching staff

To add non-teaching staff in bulk, use the Additional Users tab on the standard MAP Roster File Template. Once you assign roles, those individuals keep the roles. See Add Staff and Roles in Roster Import.