Merging Duplicate Student Profiles

For accurate reporting, avoid duplicate student profiles in the MAP database. Although the MAP system has features to help identify duplicate profiles, they still may occur.

If duplicate student profiles exist, you can merge them and designate one as the master profile. This consolidates test results under one profile. For information about master profiles, see Understanding Master Profiles.

Required Role

You must be assigned the following MAP system role to merge student profiles:

• Data administrator

Steps

1. In the left navigation pane, select Manage Students.

2. Enter search criteria, and then click Search.

   For details, see Search Criteria Field Descriptions.

   Search Results include students matching the criteria you entered.

3. For each student profile you want to merge, use the View/Update button to examine their information so you can make the best choices when you merge. Ask the following: 
   • Which student profile has the most correct information? You will make this student the master profile.
   • For the student you want to designate as master, do the terms that appear match the terms of the other profile or profiles? If not, you'll need to add these terms (using the Add Term button). Also include applicable reporting attributes, like class. You need to do this so that test events appear as expected on reports. For example, if the other profile you want merged has test events for last fall, then that same fall term must also apply to the master profile. If not, then those test events last fall will not appear on reports after the merge, because the master profile was not associated with that fall term.

4. From the student search results, select one or more profiles to merge.

   Note: Some profiles may have already been merged and designated a master profile, as indicated under the Master column. You can merge another profile with it, but you cannot merge multiple master profiles.

5. Click Merge.

6. Select the profile to designate as the master profile.

   Or, if a profile already appears as the Master Designate, make sure it is the correct one. For more description of the fields and buttons on the Merge Student Profile page, see Merge Student Profiles.

7. Click Designate as Master.

   The selected profile moves to the Master Designate table.

8. Click Submit.
   A confirmation message appears.

Related Links

Unmerging Student Profiles

Deleting a Student Profile