Modifying an Instructor Profile

To modify an Instructor profile, you must be assigned one of the following roles in the MAP system:

• Assessment Coordinator
• Data Administrator
• System Administrator

1. In the All Roles section of the User Profile page, edit the User Name, e-mail address, first name, middle name, and last name, as needed.

   For instructions on requesting a temporary password for this user, see Resetting a User Password.

2. In the User Role section, modify roles assigned to this user, as needed.
3. In the Instructor section, enter a unique ID number to identify this Instructor.

1. Select a term and then click View/Update.
2. Click Add School.
   
   The User Profile page displays the term with a School Name search box.

   1. In the search box, type at least three consecutive letters of the custom name of school you want to find., then click Search.

      Tip: Typing "ele" will return all schools with "elementary" in the name.

   2. Select the desired school from the search results, then click Add School.

      To assign additional schools to this user, click Add School under Table Actions.

      Repeat steps a and b.

      Note: If the search results do not include the desired school, revise your search or contact your Assessment Coordinator to find the name of the school used in the MAP system.
      

3. (Optional) Click one of the following to assign classes to this Instructor:
   Create New Class

   Click this button to create a new class and assign it to this Instructor.
   For a description of the fields and buttons on this page, see User Profile - Create Class .

   1. If this user is assigned to more than one school, select the school where the Instructor teaches this class from the School drop-down list.
   2. In the Class Name text box, type the name of the class.
   3. Click Create Class.
      The new class appears in the Class column, and the associated school appears in the School column.
      
   Find Existing Classes

   Click this button to assign this Instructor a class that is already assigned to another Instructor. This is termed a "multi-instructor class," and is indicated by a superscript "MI" next to the class name.
   The User Profile page displays the term, school, and search fields. For a description of the fields and buttons on this page, see User Profile - Find Existing Classes.

   1. Supply the requested search criteria, then click Search.
      A list of classes matching the search criteria appears. If a class is already assigned to multiple Instructors, all Instructor names are displayed.
   2. Select classes you want to assign to this Instructor.

   3. Click Associate Classes.

      The class appears in the Class column, and the associated school appears in the School column.

4. Click View/Update Term.

   The User Profile page displays an input field for creating an Instructor ID. While not required, assigning a unique ID to each Instructor helps prevent duplicate profiles.

   (Optional) To associate the Instructor with another term:

   1. In the Table Actions column, click Add Term.

   • To select a term other than the default, use the Term drop-down list to select the term you want to add.

     A confirmation box appears.

   • Click OK.

     The previous school and class assignments are removed from the page. If you want schools or classes associated with this additional term, you must add them as described earlier in this procedure.

   2. When you are satisfied with the schools and classes associated with the selected term, click Add Term.

      The User Profile page displays all terms associated with this Instructor.

5. Click Submit.

   The User Profile - Summary page appears.

6. Review the information you have specified for this Instructor.
   • If you are satisfied with the current information, go to the next step.
   • If you need to make corrections, click Return to User Profile.
   • The system alerts you if a potential duplicate profile is found. For information, see User Profile - Potential Duplicate Found. 

7. Click Submit on the User Profile-Summary page.

   Important! With any change, be sure to click Submit as needed—possibly on multiple pages—to complete the action. The process is complete and the change is saved in the MAP system only when you see a message such as, "User profile has been updated successfully."

The MAP system displays a message confirming that it created the new user profile. If you specified an e-mail address for this user, the system automatically sends a user name and temporary password to that address.

If you did not specify an e-mail address for this user, the screen displays the user name and temporary password.

Important! Make sure to write down the user name and temporary password before you leave the confirmation page. You will need it to notify the user directly.