Creating an Instructor Profile

A user profile is a collection of information that identifies a MAP®Measures of Academic Progress® user and gives the user access to the MAP system. Instructor is a MAP system role that can view MAP reports and instructional resources.

This is a multi-step procedure that includes associating the Instructor profile with terms, schools, and classes.

To create a user profile for roles other than Instructor, see:

• Creating an Administrator Profile
• Creating a User Profile (for all other roles)

Required Roles

To create an Instructor profile, you must be assigned one of the following roles in the MAP system:

• Assessment Coordinator
• Data Administrator
• System Administrator

Steps

To create a user profile with the Instructor role:

1. In the left navigation pane, select Manage Users.

2. (Recommended) Search to make sure the profile doesn't already exist.

   For details, see Field Descriptions for Search Criteria.

3. If the search does not return an existing profile, click Create User.

4. Type the requested information under All Roles.

   For descriptions of each field, see User Profile - Create/Update Profile.

5. In the User Role section, under Available Roles, click Instructor, and then click Add.
   The Instructor role moves to the Roles to Assign list.

   Tip: You can also double click a role to move it from one list to the other.

6. Click Continue.
   The User Profile page lists options for assigning terms, schools, and classes to this user. For information about the fields on this page, see User Profile - Add/Update Term.

   If the user name and/or e-mail address you specified match those in an existing profile, an error message appears at the top of the page. Supply a different user name and/or e-mail address, then click Continue.
   

7. To specify a term other than the current term (set by default), select it from the Term drop-down list.
8. Click Add School.
   The User Profile page displays the term with a School Name search box.

   1. In the search box, type at least three consecutive letters of the school you want to find, and then click Search.

      Tip: Typing "ele" returns all schools with "elementary" in the name.

   2. Select the desired school from the search results, and then click Add School.

      To assign additional schools to this user, click Add School under Table Actions, and repeat steps A and B.
      

   Note: If the search results do not include the desired school, revise your search or contact your Assessment Coordinator to find the name of the school used in the MAP system.

9. (Optional) Click one of the following to assign a class to this Instructor:
   Create New Class

   Click to create a new class and assign it to this Instructor.
   For a description of the fields and buttons on this page, see User Profile - Create Class .

   1. If this user is assigned to more than one school, select the school where the Instructor will teach this class from the School drop-down list.
   2. In the Class Name text box, type the name of the class.
   3. Click Create Class.
      The new class appears in the Class column, and the associated school appears in the School column.
   4. Continue with step 10.
      
   Find Existing Classes

   Click to assign this Instructor a class that is already assigned to another Instructor. This is termed a "multi-instructor class," and is indicated by a superscript "MI" next to the class name.

   The User Profile page displays the term, school, and search fields.

   For a description of the fields and buttons on this page, see User Profile - Find Existing Classes.
   

   1. Supply the requested search criteria, then click Search.
      A list of classes matching the search criteria appears.

   2. Select classes you want to assign to this Instructor.

      If a class is already assigned to another Instructor, that Instructor's name appears also.

   3. Click Associate Classes.

      The class appears in the Class column, and the associated school appears in the School column.

   4. Continue with step 10.

10. Click Add Term.

    Note: From this point forward, clicking Cancel will result in the loss of information you have entered for this profile.

    The User Profile page displays an input field for creating an Instructor ID. While not required, assigning a unique ID to each Instructor helps prevent duplicate profiles.

    (Optional) To associate the Instructor with another term:

    1. In the Table Actions column, click Add Term.

       The User Profile page refreshes, displaying the next term in sequence, and the school(s) associated with this Instructor.

    2. To select a term other than the default, use the Term drop-down list to select the term you want to add.

    3. Click OK.

       The previous school assignments are removed from the page. If you want schools or classes associated with this additional term, you must add them as described earlier in this procedure.

    4. When you are satisfied with the schools and classes associated with the selected term, click Add Term.

       The User Profile page displays all terms associated with this Instructor.

11. Click Submit.

    The User Profile - Summary page appears.

12. Review the information you have specified for this Instructor.
    • If you are satisfied with the current information, go to the next step.
    • If you need to make corrections, click Return to User Profile.
    • The system alerts you if a potential duplicate profile is found. For information, see User Profile - Potential Duplicate Found. 

13. Click Submit on the User Profile-Summary

    Important! With any change, be sure to click Submit as needed—possibly on multiple pages—to complete the action. The process is complete and the change is saved in the MAP system only when you see a message such as, "User profile has been updated successfully."

The MAP system displays a message confirming that it created the new user profile. If you specified an e-mail address for this user, the system automatically sends a user name and temporary password to that address.

If you did not specify an e-mail address for this user, the screen displays the user name and temporary password.

Important! Make sure to write down the user name and temporary password before you leave the confirmation page. You will need it to notify the user directly.

Related Links

Creating an Administrator Profile

Creating a User Profile (For all other user profiles.)

User Roles and Permissions

Setting up Automatic E-mail Notification